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Vaccination Management for Public Health Authorities and Companies

Reliable vaccination management platform from Arvato Systems

Herculean Task Corona Vaccination - IT Platform Ensures Smooth Handling

The vaccination against Covid-19 (Corona) is probably the biggest task in public health in the history of the Federal Republic.

In view of the dramatic development of the Corona pandemic in Germany, time is pressing and the vaccination strategy must be implemented operationally. In addition, the vaccine places high demands on the supply chain due to the necessary low-temperature storage.

A powerful IT platform for vaccination management integrates all parties involved in the vaccination process in a holistic approach - from the pharmaceutical manufacturer to the vaccination centre to the citizens to be vaccinated. This ensures the smooth handling of the entire vaccination process as well as a high level of information transparency.

The Process

Patients - Citizens use the vaccination portal to obtain information and make vaccination appointments in dedicated vaccination centres. In doing so, they also indicate their preferred response channel (e-mail, SMS, mail). Several checks are carried out in the background e.g. to avoid double registrations. During registration, the vaccinees select the vaccination centre that is most convenient for them and choose a suitable appointment from the overview of available appointments for both the first and second vaccination. Timings of the first and second vaccination are determined by the type of vaccination product.

Vaccination centre - The selected vaccination centre checks the data provided and confirms the appointment reservation via the return channels selected by the vaccinees. A QR code in the appointment confirmation is later used for identification at the vaccination centre. Furthermore, supplementary information about the vaccine can be downloaded.


The vaccination

During the vaccination, simple scans are used to assign the vaccine dose used to the vaccinees - this applies to both the first and second vaccination. All data are transmitted automatically in strictly anonymised form from the vaccination management platform to the authorities for vaccination surveillance purposes.

Supply chain management

The platform is also used for the always up-to-date inventory management for the disposition of the vaccine as well as the materials required for the vaccination process. Incoming goods and outgoing vaccines are recorded - down to the level of the individual dose.

For optimal planning, the vaccination centres receive delivery notifications from the logistics chain and can track the deliveries. Inventory management is carried out for each vaccination centre as well as for the entire federal state.

The status of the vaccination supply chain can be viewed via a clear real-time cockpit and is thus the basis for decision-making for comprehensive planning and scheduling

Central data storage

The vaccination management platform stores all data relevant to the entire vaccination process securely and in compliance with data protection regulations - so that all health care actors involved have a comprehensive and central overview of the course of the nationwide vaccination campaign at all times. We work together with our CRM partner Majorel for the comprehensive services in the service centre and for making appointments. 

Your Benefits

Integration of all parties involved - companies, employees, local authorities
Turnkey immunisation management platform
Real-time cockpit for planning/disposition of the vaccination supply chain
Central data storage in compliance with all data protection guidelines
Automatic reporting of anonymised data to participating institutes

For Health Authorities and Companies:

Are you searching for a reliable & scalable IT solution to master vaccination management? Then you've come to the right place. Contact us - we will get back to you as soon as possible!

Your Contact for Vaccination Management

Gurpreet Singh
Expert for Healthcare & Pharma