An Overview of Sharepoint Syntex
Introduction to functions and licensing
What Is Sharepoint Syntex?
SharePoint Syntex is a Microsoft tool that utilizes Artificial Intelligence (AI) to improve document management and process automation in businesses. Syntex is part of the Microsoft 365 ecosystem and aims to enhance efficiency through intelligent content management. Below, you will learn more about the features and benefits, as well as the licensing of Microsoft's intelligent add-on.
Functions of SharePoint Syntex
SharePoint Syntex uses machine learning to classify documents and extract key information from them automatically. This means that users no longer need to search for relevant data manually. They can establish rules for how specific document types should be handled using templates and models. For example, Syntex can recognize invoices or contracts and extract the necessary data. This allows users to search for relevant documents more quickly, as they are already categorized and tagged with the correct metadata. SharePoint Syntex offers a wide range of features that assist businesses in managing and processing their documents. Here are some of the main features in detail:
Structured and unstructured document processing
SharePoint Syntex enables the extraction of meaningful information directly from documents. Unstructured models are very flexible and can be created and trained as required.
Microsoft already provides pre-built models that can be used, for example, for extracting data from invoices or contracts to capture relevant information such as names, addresses, and amounts. These predefined models can currently only be applied to documents in English.
Image tagging
Another useful feature of SharePoint Syntex is the automatic tagging of images. Using AI, images can be analyzed and relevant tags added, which facilitate the finding and management of visual content. These tags are based on the recognized elements and contexts within the images, making the search for specific content significantly more efficient.
Translation
The AI-powered add-on also assists users in translating documents. The translation is integrated within SharePoint and is, therefore, usable directly at the location of the respective file. This is particularly valuable for companies that operate globally and need to manage content in multiple languages. The automatic translation of documents saves time and ensures that all employees have access to the necessary information in their preferred language.
Further Functions of Sharepoint Syntex
In addition, Syntex offers other features such as automatic column filling based on prompts. However, this currently only works in English. There is also an eSignature feature, which is currently available only in selected regions. Optical character recognition is also possible. SharePoint Syntex analyzes uploaded images and extracts the detected text. It does not matter whether the text is printed or handwritten. Another feature of Syntex is the "taxonomy tagging". With this feature, the AI-powered add-on can automatically label documents with structured tags based on predefined taxonomies.
The Licensing of Sharepoint Syntex
Companies that already have an existing Microsoft 365 license can use SharePoint Syntex as a standalone add-on for the Digital Workplace of your company. Syntex uses pay-as-you-go billing, which requires an Azure subscription. For some functions, such as structured document processing, additional AI Builder Credits are required. The costs for SharePoint Syntex vary accordingly depending on usage.
Advantages of Sharepoint Syntex
SharePoint Syntex offers companies numerous advantages through the intelligent processing and organization of documents. Microsoft's add-on enables:
Increase in productivity
By automating routine tasks and improving search capabilities, SharePoint Syntex helps increase employee productivity. Less time spent on manual document processing means more time for other tasks.
Cost savings
Although there are initial costs to implementing Syntex, the long-term savings from reduced labor and increased efficiency can often lead to a return on investment.
Increasing inclusivity
The translation function ensures that employees can translate documents easily and seamlessly. As a result, they feel better supported. Manual translation is eliminated, saving time and resources.
SharePoint Syntex offers companies a useful solution for optimizing their document management and process automation. Companies looking to increase their efficiency and reduce their costs should consider implementing SharePoint Syntex.
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